Alpha Inc. Hawaii, an Equal Opportunity Employer, is a Heavy Civil Construction company located in Maui that is currently seeking new team members! As a locally owned and operated business experiencing ongoing expansion, Alpha Inc. Hawaii is growing across all four of its divisions: Heavy Civil, Water Well Drilling, Renewable Energy, and Concrete. Our company places a high priority on our employees and provides competitive benefits along with opportunities for career advancement.
At Alpha Inc. Hawaii, we strive to create a work environment that encourages camaraderie, fosters a family culture, and emphasizes the importance of quality and productivity. We welcome you to become a part of our team and play a vital role in our ongoing success as we continue to grow and excel in the construction industry.
We're seeking a highly skilled and proactive Executive Assistant to join our dynamic team. Reporting directly to the President/CEO, this role plays a critical part in maintaining seamless operations with effective communication across all levels of the organization.
Key Responsibilities:
- Executive Support and Strategic Advising: Provide top-tier administrative support to the President/CEO, offering strategic insights and recommendations to enhance organizational efficiency and effectiveness.
- Strategic Planning and Prioritization: Collaborate closely with the President/CEO to develop strategic plans and prioritize tasks, ensuring alignment with overarching company objectives.
- Strategic Decision Support: Offer critical support to the President/CEO in making strategic decisions by conducting thorough research and presenting actionable insights.
- Deadline Management: Spearhead efforts to stay ahead of expected deadlines by closely monitoring project timelines and implementing proactive measures.
- Strategic Communication: Act as a primary point of contact for internal and external communication directed to the President/CEO, ensuring timely responses.
- Cross-Functional Collaboration: Collaborate across departments and teams to achieve organizational goals in a timely manner.
- Performance Monitoring and Reporting: Develop robust monitoring mechanisms to track progress against key performance indicators and provide regular updates to senior management.
- Strategic Initiative Implementation: Play a key role in driving the implementation of strategic initiatives outlined by the President/CEO.
- Financial Administration: Support the President/CEO in financial matters, including budget preparation, expense tracking, and financial reporting.
- Stakeholder Management: Build and maintain positive relationships with internal and external stakeholders, representing the President/CEO and company professionally.
- Continuous Improvement: Identify opportunities for process improvement and efficiency gains to enhance administrative processes and workflows.
- Risk Management and Mitigation: Proactively identify potential risks and challenges, developing strategies to minimize disruptions.
- Leadership and Team Collaboration: Serve as a leader within the administrative team, fostering a collaborative work environment focused on achieving company goals.
Qualifications:
- Proven experience as an Executive Assistant or similar role, preferably supporting C-suite executives.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite.
- Ability to work independently, exercise good judgment, and handle multiple tasks simultaneously.
- Strong problem-solving skills and a proactive approach to challenges.
- High level of professionalism and discretion.
- Bachelor's degree or equivalent experience preferred.
- Offer of employment contingent upon passing a state/federal background check and pre-employment drug test.
The salary will range between $80,000 and $100,000 annually and will be determined based on experience. Please note that this is not a remote position.
To learn more about our company benefits and culture, visit our website at www.alphahawaii.com.
If you are ready to apply for this position, please visit our Careers page at https://www.alphahawaii.com/alphacareers. If you have any questions, please give us a call at 808-873-3883 or email us at hr@alphahawaii.com.