For five decades, the Environmental Law Institute (ELI) has played a pivotal role in shaping the fields of environmental law, policy, and management, both domestically and internationally.
ELI is now hiring an Administrative Manager with a professional demeanor who enjoys assisting others by successfully managing a variety of administrative and operational tasks. The ideal candidate will possess the skills and demeanor to effectively interact with clients and team members. A willingness to learn new skills is a must.
As an Administrative Manager, you will play a crucial role in supporting the Vice President of Finance with the operation of daily activities. This position requires a proactive and highly organized professional with exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently and independently.
POSITION RESPONSIBILITIES
- Oversee and manage the day-to-day operations of the office.
- Oversee office equipment, troubleshooting issues and scheduling maintenance when necessary.
- Manage office supply inventory, including kitchen items, and order necessary items in a timely matter.
- Manage relationships with IT service providers, including managed service providers, consultants, and other providers; this also includes providing IT support backup and oversight and monitoring our inventory of IT equipment (laptops, monitors, docking stations, etc).
- Oversee the logistics of staff onboarding/offboarding, including desk space, IT needs, name plates, telephones, etc.
- Record incoming checks and prepare daily check log for Senior Accountant.
- Distribute mail to employees and handling outgoing mail.
- Gather and maintain the list of local suppliers (food/travel/accommodation/office supplies/printing) and maintain relationships with them to get best pricing or group discounts.
- Assist with office events, including hosting of external meetings, internal meetings, and social events.
- Liaise with building management as it pertains to facilities matters, such as repairs, appliance maintenance, safety drills, etc.
- Build and execute an emergency preparedness plan, including assignment of floor wardens, drafting and finalizing a disaster recovery plan, and other aspects of physical safety.
- Assist President and Vice Presidents on as-needed basis.
- Maintain and organize internal online resources and assist with office intranet cleanup
QUALIFICATIONS
- High school diploma or equivalent.
- Minimum of 5 years of previous experience in office administration.
- Excellent interpersonal skills, enabling professional interactions with individuals at all organizational levels.
- Self-motivated and adept at working autonomously, exhibiting a high level of independence.
- Strong written and verbal communication skills.
- Discretion and integrity in handling confidential information.
- Strong MS 365 skills.
- Ability to engage in general IT troubleshooting and problem-solving.
- Ability to work independently and as part of a team.
- Residency in the Washington, DC area, and willingness to be onsite 4 days per week.
ABOUT ELI
The Environmental Law Institute (ELI) is an environmental law, science, and policy center that makes law work for people, places, and the planet. We envision a healthy environment, prosperous economies, and vibrant communities founded on the rule of law. Our mission is to foster innovative, just, and practical law and policy solutions to enable leaders across borders and sectors to make environmental, economic, and social progress.
ELI’s Research and Policy experts develop innovative legal and governance solutions to challenges in areas such as climate change; environmental justice; natural resource management; land conservation and smart growth; biodiversity loss and habitat destruction; and air, water, and soil pollution. Together, ELI’s staff aims to:
- Build the skills and capacity of tomorrow’s leaders and institutions
- Research and analyze complex and pressing environmental challenges
- Promote and disseminate the best thinking through print and electronic media
- Work with partners to develop and implement laws, policies, and other means to protect the environment and society
- Convene people with diverse perspectives to build understanding through robust dialogue
For more information on ELI’s programs, visit https://www.eli.org/programs.
COMPENSATION
The annual salary for this position starts at $62,500 and is commensurate with experience. ELI’s total compensation includes excellent benefits including:
- Health/Dental/Vision insurance
- Flexible Spending Account
- Employer-paid life insurance & disability insurance
- Long Term Care insurance
- Pre-tax transportation benefit
- Fitness Incentive
- 403(b) Retirement Savings Account with employer match
- Paid time off
HOW TO APPLY
To apply, submit an application package via ELI's online application system at https://www.eli.org/employment. Note that your submission must contain the following uploaded documents (Word or PDF format), as follows:
- Cover letter
- Resume
- List of 3 references
Applications will be reviewed on a rolling basis. You must use ELI’s online application system; ELI cannot accept applications submitted by email, USPS or other shipping service, or hand delivery.
Please note that to ensure the health and safety of the ELI workforce, any offer of employment from ELI is contingent on candidates providing proof of full vaccination against COVID-19. ELI management will consider requests for religious or medical exceptions, consistent with applicable law.
ELI is an equal opportunity employer firmly committed to achieving an inclusive, diverse workforce that values every individual. We firmly believe that hiring individuals with varying perspectives and backgrounds contributes to our success as an organization, and we strive to create an environment that fosters inclusiveness. As such, minority candidates and candidates from traditionally underrepresented groups are encouraged to apply.